Open Timesheets
From the left sidebar, select Finance.
At the top of the Finance page, select Timesheets.
This opens the Timesheets page.
Review the Timesheets page
The Timesheets page is used to approve, export, and review timesheets across pay periods.
Use this page to check:
Staff hours
Pay calendar periods
Pay rates
Paid leave
Overtime
Allowances
Total hours
If no shifts are found for the selected filters, the page will show No shifts found.
Open or clear filters
Select Filters to show the filter panel.
You can filter timesheets by:
Search Staff
Pay Calendar
Pay period
Select Clear all to remove active filters.
A filter badge may appear beside the Filters button when filters are active.
Search for staff
Use the Search Staff field to search by staff name.
This is helpful when reviewing one staff member’s timesheet for the selected pay period.
Select a pay calendar
Use the Pay Calendar dropdown to choose the pay calendar you want to review.
The page shows timesheet pay periods, dates, and shifts based on the selected pay calendar time zone.
For example, it may show periods in Australia/Brisbane time while also displaying your local time zone.
Review the pay period
Use the Pay period controls to move between pay periods.
You can use:
The previous arrow to view the previous period
The next arrow to view the next period
The period is locked to the selected pay calendar to keep finance sync aligned.
Review timesheet results
When timesheet records are available, the table shows each staff member and their totals.
The table may include:
Name
Role
Status
Shifts
Overtime
Paid Leave
Hours
Total Hours
Use this table to confirm that hours, shifts, and leave are correct before approval or export.
Check role warnings
If a staff member has no employment type assigned, a warning may appear beside their name.
The warning may say No role assigned.
This means the staff member has no employment type set, and pay rate calculations require a role such as Casual, Part Time, or Full Time.
To fix this, assign a role in the staff profile before processing the timesheet.
Expand a staff timesheet
Select the arrow on the right side of a staff row to expand their timesheet details.
The expanded view shows the breakdown by date.
This may include:
Daily shift details
Ordinary hours
Daily totals
Total hours for each day
Use this view to check where the total hours came from.
Export timesheets
Select Export PDF to export the current timesheet view.
Use this after checking that filters, pay calendar, pay period, and staff hours are correct.
Use pagination
If there are multiple results, use the pagination controls at the bottom of the table.
You can move between pages using Previous and Next.
Important Notes
Timesheets are connected to the selected Pay Calendar and Pay period.
The pay period is locked to the pay calendar to keep finance syncing aligned.
Staff must have the correct employment role assigned for pay rate calculations.
If no shifts appear, the selected pay period or filters may not match any shift records.
Use the expanded row view to check daily hour breakdowns before exporting or approving.
Troubleshooting
If no shifts are found, change the pay period or clear the filters.
If a staff member is missing, check the selected pay calendar and pay period.
If the No role assigned warning appears, update the staff member’s employment type in their staff profile.
If hours look incorrect, expand the staff row and review the daily breakdown.
If Export PDF does not include the expected staff, check the active filters before exporting.
If finance syncing is not available, connect the finance integration through Admin > Integrations.
If you cannot access Timesheets, check your permissions for Finance.