Before You Start
Roster colours help make the roster easier to read by applying colours to shifts that match specific rules.
You need access to the Admin area and permission to manage Configuration settings.
Required permissions:
Access to Admin
Access to Configuration
Permission to view or edit Roster settings
Permission to create, edit, or delete Roster Colour Rules
If you cannot see these options, ask an administrator to check your role permissions.
Go to Admin
From the main navigation menu, click Admin.
This opens the Admin area where workspace settings can be managed.
Open Configuration
In the Admin area, click Configuration.
From here, open the Roster configuration section.
Open Roster Colours
In the Roster settings, select Roster Colours.
This page shows the colour rules that are currently used on the roster.
Each rule controls when a specific colour should appear on shifts.
Create a New Colour Rule
Click Add Colour Rule or the relevant button used in the new UI to create a roster colour rule.
Choose the colour you want to apply to matching shifts.
You can use colour rules to make different shift types, roles, or staff groups easier to identify on the roster.
Set the Rule Criteria
Choose when the colour rule should apply.
Available options may include:
Any shift
Leave shifts
Open shifts
Worked shifts
Contracted shifts
Non-contracted shifts
Both contracted and non-contracted shifts
You can also apply more specific criteria by selecting:
Employment types
Shift roles
Leave types
For example, you can create a rule that applies to all Casual employees who are assigned the Support Worker shift role.
Save the Colour Rule
After setting the colour and criteria, click Save.
The rule will be added to the roster colour rules list.
Once saved, matching shifts will display using the selected colour on the roster.
Review Rule Priority
Roster colour rules are applied by priority order.
If a shift matches more than one rule, the higher priority rule will apply first.
For example, if a shift matches both a general employment type rule and a more specific shift role rule, the rule with the higher priority will control the colour shown on the roster.
If needed, reorder the rules so the most important or most specific rules are applied first.
Check the Roster
Go back to the Roster and check that the colours are appearing as expected.
Review different shift types to confirm the correct colours are being applied.
Check examples such as:
Open shifts
Leave shifts
Worked shifts
Contracted shifts
Non-contracted shifts
Specific employment types
Specific shift roles
Important Notes
Rule priority matters. If a shift matches multiple rules, the higher priority rule will apply.
Use more specific rules higher in the list when needed.
Colour rules can be broad, such as applying to any shift, or more specific, such as applying only to certain employment types and shift roles.
A rule can use a combination of criteria, such as employment type, shift role, and leave type.
Keep colour rules simple where possible so the roster remains easy to understand.
Use colours consistently across the roster to avoid confusion.
Troubleshooting
If the colour is not showing on the roster:
Check that the colour rule has been saved.
Check that the shift matches the selected rule criteria.
Check whether another rule with a higher priority is overriding it.
Confirm the shift is the correct type, such as leave, open, worked, contracted, or non-contracted.
Confirm the employee has the correct employment type.
Confirm the shift has the correct shift role.
Refresh the roster page and check again.
If you cannot create or edit roster colour rules:
Check that you have access to Admin.
Check that you can access Configuration.
Ask an administrator to review your role permissions.